Signatures are things we use all the time. Whether you want to sign a contract or withdraw money from the bank, you’ll need your signature. But, have you ever given a lot of thought to how to write a signature?
Not just the signature you can think up in a few seconds but a professional signature with a clear purpose and goal.
In this guide, you’ll learn exactly that. The nuances of how to write a signature, including the things to consider, the steps to write a signature and tips for making the most of your signature. Let’s dive in.
Before creating a signature, it’s important to consider the purpose of the signature, as it can vary depending on the type of document or message you’re signing. The considerations may differ based on whether you are creating a signature for a paper document, email signature, or digital/electronic document.
Here are some general considerations for each type of signature:
What is the legal requirement for the document and the type of signature that’s acceptable? Some documents can be effectively signed with a symbol while others need a representation of your name. Also, consider the places you should sign the document. Some documents only require a single signature while others require signatures and initials before they’re valid.
Are there any requirements for the color of ink that must be used to sign the document? For example, some banks may be given instructions that documents can only be signed with green, red, or purple ink. While not common, it’s possible to take that into consideration when preparing to sign.
The first step with an email signature is to determine its purpose. Is it designed to promote a product, provide contact information, or share your social profiles to grow your followers?
After you’ve decided on the purpose, choose what content would best fit that scenario. Do you need to add your name, title, phone number, or any other information to meet the goals of your signature? Also, consider how you’ll insert and format the signature. Will it be an HTML signature injected into the email or will it be plain text? Will that be beneficial or detrimental to the goal of your email signature?
Finally, make sure the email signature isn’t overly long and only contains elements in line with your goal. It’s tempting to add more and more elements based on other email signatures you see but will that help you?
Choose a digital signature tool or platform that meets the legal and technical requirements for the document. Almost all electronic signature platforms will come with a built-in signature generator for you to use.
Determine the appropriate location for the digital signature, such as at the bottom of the document or next to a specific section. Also, make sure of how many times you’ll need to sign the document.
Consider adding a timestamp or other elements that enhance the security and validity of the digital signature. Make it a point to understand the legal requirements for digital signatures in your jurisdiction or industry.
There are a few important steps when it comes to creating and subsequently writing a signature. It’s not something that should be rushed but it’s also not something that’s difficult. Follow the steps below and you’ll be fine.
Review different signature styles to find inspiration, such as cursive, block letters, or a combination of both.
Cursive signature:
A cursive signature is a classic style that is characterized by flowing, interconnected letters. It’s often seen as a traditional and elegant signature style. This type of signature is commonly used by people who want to project a sophisticated and professional image. Cursive signatures are often written with a fountain pen or a similar pen type that allows for smooth and fluid writing.
Block letter signature:
A block letter signature is a more straightforward and legible style. It is characterized by letters that are written separately and do not connect. This type of signature is commonly used by people who want to convey a sense of strength, reliability, and stability. Block letter signatures are usually written with a pen or pencil that has a fine point.
Script signature:
A script signature is a unique and artistic style that is characterized by its fluid, graceful lines. It’s often seen as a personalized and creative signature style. This type of signature is commonly used by people who want to project a sense of individuality, creativity, and flair. Script signatures are typically written with a pen or pencil that allows for flexibility in the letter shapes and curves. It can be a combination of cursive and block letter styles.
Consider the purpose and context of the signature when choosing a style, such as a formal signature for legal documents or a creative signature for personal artwork.
Use a pen or pencil to experiment with different letter sizes and spacing on a piece of paper. Consider the legibility of the signature, as well as its visual appeal. Try to strike a balance between your personality and legibility. Ensure that the size and spacing of the letters are consistent throughout the signature. Of course, this may not be applicable if you go with a script style.
Consider adding special characters or symbols to enhance the signature’s uniqueness or personalization. This goes best with signatures that are for more artistic purposes as opposed to professional signatures. Experiment with different symbols, such as hearts, stars, or arrows, to find one that complements the signature’s style and purpose.
Ensure that the symbols do not detract from the signature’s legibility or professionalism. If you do use symbols with a professional signature, avoid things like hearts and smiley faces.
Practice makes perfect and the same holds true for a new signature. Once you have chosen a signature style, size, and any special characters, practice your signature on a piece of paper.
Experiment with different pen or pencil types to find one that feels comfortable and natural. Practice until you feel confident and comfortable with your signature, and ensure that it’s consistent every time you sign your name.
The last part is the most important. If your signature isn’t consistent, it may lead to problems over time. Signatures and your handwriting at large change naturally over time. That’s why you should pay special attention to your signature.
Creating a legible and coherent signature is important, especially when it comes to signing important documents. Here are some tips to create a signature that’s both legible and coherent:
Write your signature slowly and deliberately: Write your signature slowly and deliberately to ensure that it is legible and coherent. Rushing through your signature may result in illegible letters, smudges, or an inconsistent signature. Take your time and focus on each letter and stroke to create a clear and precise signature.
Use proper posture and grip when writing: Keep your body and hand in a comfortable and stable position to prevent any shakes or jitters in your signature. Use a firm but relaxed grip on your pen or writing tool to maintain control and precision.
Avoid making your signature too complex or elaborate: Keeping your signature simple and straightforward is key to creating a legible and coherent signature. Avoid adding too many flourishes or overly complex letter shapes that may confuse or detract from the signature’s legibility. Instead, focus on creating a clear and concise signature that can be easily read and understood.
Consider using a signature stamp or digital signature: If you have difficulty creating a legible and coherent signature by hand, consider using a signature stamp or digital signature. A signature stamp creates a consistent and clear signature that can be easily replicated. A digital signature, on the other hand, is a secure and legally binding alternative to traditional signatures that can be created using a computer or smartphone.
Signatures are an important part of our personal and professional lives. If you don’t know how to write a signature that fits the situation then it may cause unexpected problems. Top of Form
This guide has gone through multiple ways to write a signature and many of the things you should take into consideration. All that’s left for you to do is implement it.
If you’re looking for an electronic signature solution that will make this process a breeze then be sure to check out our free electronic signature maker.
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